Add: Click to create a new letter.
Search:
Displays a list of all letters received for the current Patient in reverse order of date.
Patient: Since all correspondence is saved with reference to the Patient, the right Patient must be selected first.
From: Select the sender name. This can be from a Patient, Referring Provider, Refer To Provider, or others.
Name and Address; Email and Fax: If the Patient or Referring Provider was selected, their Name and Address are automatically populated and the fields are made non-editable. If 'Other' was selected, then both Name and Address need to be explicitly entered.
Date: It is set to the run date.
Consult Response: The field has a search icon which, when clicked, invokes the Consult Order search popup displaying Consult Orders that have statuses such as Ordered and Result Received. The selected value is then displayed in the Consult Result field.
Enc Date:
- When the Consult Response is selected and the selected Consult has an Encounter associated with it, then the Enc Date field is prepopulated with the Encounter date of the selected Consult and the field is disabled and not editable.
- When a user selects an encounter from the Enc Date field for a letter and clicks the Save button, if they later assign a consult associated with a different encounter, the Enc Date will be updated to reflect the new encounter's date and will be disabled to prevent further changes. There will be no validation for this date update.
- When a Consult Response is selected and the associated Consult has a DE or FS Encounter linked to it, the Enc Date field will be enabled and editable.
- Users can click the Add Encounter Date search icon to open a list of Encounters and select one to associate with the Consult. If no DE or FS Encounters are available, the message 'No record found' continues to display inside the Encounter popup.
Clear: Clicking the link clears the selection from the Consult Response field.
Subject: Enter the Subject for the letter in this box.
Status: The status is set to either Entered, Approved, or Sent.
Review: Click to enter review comments.
Attach: Click this button to attach an Incoming Letter file. Clicking
previews the attached file.
Letter Preview: The preview of the attached letter is shown by default.
Save: Click this button to save the changes on the Letter-In screen. In order to save the letter, the 'Name' and 'Date' fields are mandatory.
Delete: Click this button to delete the letter.
Reset: Click this button to reset the recently entered changes in the record to their previously saved state.