Topics Attach Center Search:  
Introduction: The Attach Center screen allows clinic to attach documents received by fax or E-mail at the right place in PrognoCIS. The left side of the Attach Center screen shows a Select Folder dropdown list. Below it, the list of files in the selected folder are displayed with checkboxes. The Attach To section displays the options to attach the file. The Right Hand Side shows the selected file's preview. All received faxes are stored in a default directory as specified in the Fax set up. This directory name must be specified in the property prognocis.attach.folders so that Prognocis can read all files. After a file has been attached, it will be deleted from the default directory.

Note: Billing and EOB are applicable only when Billing is turned On.

Field Description:

Select Folder: Select a folder name from this dropdown list to view the files in that folder. The list of folder names displayed is based on the values selected in the Attach Center Folders popup invoked from the Attach Center Folders icon on the Locations Master screen. The total count of files present in each folder are displayed beside the folder names. The files displayed under each folder display a time stamp after the file name. Click on a file name to preview it in the right pane.

Attach To: After selecting a document from the list above, enter the required details in the fields in this section and click on the Attach button to attach the selected file.

Note: If the selected Patient is a Referral then the User can attach only Lab/Radiology Result, Referral, Letter In and Other Type of document. For Referral Patient total six fields are displayed on the screen such as Patient, Attach, Date, Category, Subject and Message To.
  1. Multiple roles and Users can be selected to send notification messages in Attach center (this functionality is also present in the Scan screen too).
  2. On clicking button displayed besides Message To field, a popup to select multiple Roles/ Users invokes and on selecting required User(s)/ Role(s), a notification message is sent to the recipients.
  3. This is also applicable to messages with attachments:
    • Lab Result
    • Rad Result
    • Consult Response
    • Procedure Result
    • Progress Notes
    • Letter In
    • Legal Documents
    • Others
    • Encounter
    • Billing
    • EOB
    Note: Billing and EOB are applicable on when Billing is turned 'On'.
  4. When a user selects Rad Result from the Attach dropdown list, an Attach Type dropdown list is displayed. It displays a list of attachment type (Image or Narrative or both).
Date: Today's date gets auto - populated in this field, also User can enter the Date manually. The date field accommodates attachments' dates with more flexibility on date selection, attachments dating back up to 150 years can be easily attached . The notification is not sent to the logged in user.

Attach: Select a file(s) from the list displayed. To attach the file(s), click on this button. Following is a list of document types available as options in this dropdown:
  1. Lab Result
  2. Rad Result
  3. Consult Response
  4. Procedure Result
  5. Progress Notes (received either from Transcription company OR Hospital)
  6. Letters In
  7. Legal Documents
  8. Others
  9. Encounter
  10. Billing
  11. EOB
  12. RFA Response
  13. X-Ray
  14. Citi Scan
Note: When the RFA Response option is selected in this dropdown and the Search For Order No icon is clicked, the RFA Search popup is invoked. If the property attachcenter.show.allrfa.rfacoordinator is turned On from the Properties Master screen, then users having the PreAuthCoordinator User Role can view all RFAs present for the clinic on the RFA Search popup, else they can view only those RFAs which are assigned to them.

Print: Select a file from the list displayed. To print the file, click on this button.

Delete: Select a file from the list displayed. To delete the file, click on this button.

Move: Select a file from the list displayed. It can be desired to move it to a different folder. This folder can be set from the property (Prognocis Params > prognocis.move.folder). Click on the Move button to move the selected file to that location.

Merge: Two or more documents when selected from the document list and the Merge button when clicked generates a single merged PDF; these documents are merged and displayed in sequence, i.e. the sequence in which a User selects the documents from the list, will be maintained to display the documents in merged form.

Split: A PDF file containing multiple pages when selected from the Document List and split with a click on the ‘split’ button is split into individual PDFs (each page is an individual PDF) or according to a range set by a User. On click a Split PDF popup consisting of options such as All, Range and Overwrite is invoked. The files in the folder with TIFF extension are converted to PDFs and the original TIFF files are deleted from the Attach folder.
Note: If a file uploaded has the name same as the one deleted but with different contents then in such a case the new file is skipped from being converted to PDF. Check the screen help on the Split popup for more details.

Rotate: On clicking this button, the selected document gets rotated as per User preferences. Also, it gets saved in the rotated position and on next instance of selecting the document, the document gets displayed in the last saved rotated position.By default, selected document is rotated by 90° when Rotate button is clicked.
Also, a drop down button is displayed on the button and on clicking drop down, User is displayed 3 options to rotate the document as:
  • Rotate right 90°
  • Rotate left 90°
  • Rotate 180°

    • Note:
  • This functionality is only supported for pdf, jpg, jpeg, png, gif, bmp document formats.
  • Suppose a document is selected to Rotate and if file type extension is unsupported, then an alert message popup gets displayed on screen with message as:
    ‘wav is NOT a supported file type for rotate functionality. Below is a list of supported file types: Pdf, jpd, png, gif, bmp, jpeg’
  • FTUX message is displayed on the Rotate button of the action button toolbar as follows: ‘To rotate and save the document in new orientation, use the Rotate button instead of the Rotate icon’

    • Info : On clicking this button, Document Details popup invokes, displaying Name and Size of the selected document.