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New Encounter

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An encounter is the patient's visit to the clinic or interaction with the doctor. The purpose of the software is to document all the details of this encounter so that data is captured quickly and comprehensively, stored efficiently, and can be retrieved and analyzed whenever required. Note: The Encounter screen shows details about a specific encounter for the selected patient. Date: Date of Encounter. Normally, this is taken as the system date, and the user is not allowed to modify it. However, to allow the user in the initial days of implementation to enter data for past encounters, the user can set a property, Encounter Params > encounter.startdate.enabled, and take the liberty of entering this date. In any case, this date cannot be later than the application login date. Attending Doctor: Select from the list box. If the logged-in person is a doctor, they are the Attending Doctor, and there are no other entries in the list box. If the logged-in person is a nurse, all the doctors to whom they are attached are available for selection in the list box. If any other person logs in, all doctors are available for selection in the list box. The default doctor selected is the one from the previous patient encounter. If this was the first encounter of the patient, it is the Primary Doctor from the Patient Registration screen. If the default doctor selected is inactive or the logged-in nurse is not attached to them, the first doctor from the list is selected. Encounter Type: A list box is provided. The default is OV for Office Visit or any other type as set in the property, Encounter Params > encounter.default_type. Encounter types are defined in Settings > Configuration > Groups > Clinic > Enc Types. Referring Doc: The user may choose from the list box, if applicable. The default is taken from the Patient Registration screen. Reason: The reason for the visit can be entered. These values can be changed before the encounter is closed. P.S. Creating a new encounter for an existing patient: a. If there is an existing appointment for that patient with the status "Scheduled" or "Tentative" for that date, the status changes to "With Doc / Nurse". b. If there is no existing appointment for that patient, a new appointment is scheduled with the status "With Doc / Nurse" at the date and time when the new encounter was created. c. While in Appointment Scheduling, if the user changes the appointment status to Arrived, a new encounter is created automatically.