System group types are those that are pre-populated and generally do not need to be changed. These include:
- IG - Allergy Ingredients
- AN - Ancillary Services RCM
- AE - AOE Systems
- ZZ - Audit Trail Action
- CM - CPT Modifiers
- DO - Dosage Form Code
- FP - Follow Up Days Period
- II - Historical Information Source
- RR - Immunization-Refusal Reason
- VU - Immunization-Unit
- PT - Medics Type
- EH - Patient Ethnic Group
- LN - Patient Language
- RA - Patient Race
- PS - Patient Status
- RP - Remind Again Days Period
- RM - Remittance Advice Remark Codes
- U5 - Revenue Codes
- RF - RFA Response Category
- ST - States in U.S.A.
- TZ - Time Zone
- IE - Type of Evidence of Immunity
- UM - Units of Measure
- VD - Vaccination Funding Source
- VP - Vaccination Priority Group Code
- VR - Vaccination Route
- VS - Vaccination Site
- VF - Vaccine for Children
- VM - Vaccine Manufacturer
- VN - Vendor Type
Non-System group types include:
- B7 - Account Type
- A1 - Addendum Reason
- AG - Allergens
- AY - Allergy Reaction and SNOMED Code
- AI - Appointment Instructions
- AT - Appointment Type
- AA - Assignment Action Required
- AK - Assignment Action Taken
- AS - Assignment Action Status
- AF - Assignment Source
- AZ - Authorization Status
- AB - Billing Category
- B6 - Billing Schedule
- BT - Billing Transactions
- CD - Chronic Care Disease Category
- CE - Chronic Care Enrollment Reason
- CE - Claim Attachments
- HR - Claim On Hold Reason
- SF - Clinic Forms
- CL - Complaint Classification
- CO - Consult Order Category
- CT - Credit Card Types
- CS - Cross Sensitive
- DA - Denial / Dispute Appeal Reasons
- DR - Denial Reason Code
- DS - Designation
- PD - Disability Type
- DF - Drug Frequency
- RT - Drug Route
- RD - Drug Stoppage Reason
- B1 - Employment Status
- EN - Environmental
- EA - Expression Action
- B9 - Extra Charges Reason
- PR - Family Problems
- FR - Family Relations
- B3 - Financial Class
- SR - Follow-up Status
- FD - Food
- HS - Health Status
- HP - History of Present Illness Systems
- DG - Illustrations
- BD - Insurance AR Codes
- IT - Insurance Type
- IM - Item Manufacturer
- JT - Justification
- AL - Lab Order Category
- LG - Lab Order Group
- LT - Lab Task
- LB - Laboratory Test Category
- AD - Legal Docs Category
- AC - Letter in Category
- MA - Mail Actions
- MS - Marital Status
- MI - Merchant IDs
- MP - Mode of Payment
- AO - Other Documents Category
- MH - Past Medical History
- PP - Patient Alert Phrases
- PG - Patient Group
- PN - Patient Notes Category
- RE - Patient Religion
- WC - Patient Workflow Comment
- PH - Physical Exam System
- B5 - Place of Service
- PA - Portal Attachments Category
- SQ - Portal Login Secret Questions
- PQ - PQRI Category
- PC - Primary Care
- PO - Procedure Order Category
- FS - PrognoFAX Error Codes
- P1 - Program Status
- AP - Progress Notes Category
- AR - Rad Order Category
- RL - Radiology Test Category
- TR - Referral Action
- TA - Referral Attempt
- RC - Referral Comments
- CR - Referral Contact
- CN - Referral Outcome
- LR - Referral Reason
- RB - Referral Rejection Reason
- LS - Referral Source
- FT - Referral Type
- RS - Review of Systems
- RX - Rx Alerts
- ER - Schedule Exception Reason
- SH - Social History Systems
- BC - Special Billing Codes
- SC - Specialty Systems
- SP - Specialization of Doctor
- B2 - Statement Types
- SB - Subject
- SE - SureScripts Error Codes
- SG - Surgeries / Procedures
- TX - Taxonomy Code
- TC - Therapeutic Class
- TL - Title
- B4 - Type of Service
- VT - Vital Systems
- B8 - Write-Off Reason
Name: Enter a name for the group. This is a mandatory field without which the group information cannot be saved.
Code: Enter a code for the group. If a code length is defined for a particular group type, then it is mandatory for that group and will have to be defined here. Codes are always in uppercase and must be of the defined length. Drug Classes and Routes have well-defined codes. So, a clinic too may have defined codes for Departments / Specialties, or it may just prefer to maintain a list without using any codes. Make sure the definition in Group Types is consistent with the clinic's practice.
Sequence No.: Enter a sequence number, if required. When displaying a list of eligible groups, they are shown sorted by Name. If the user desires to see the list in any particular sequence of their choice, they have the option to define a sequence number. The system will always show the list sorted by Sequence No., followed by Name. With this mechanism, it is not necessary to define the Sequence No. for all entries, nor is it necessary for the Sequence No. to be unique. It can be changed any number of times without any side effects.
Note:
- A group cannot be deleted if it is referred to in any other record in the Clinical Information System.
- System Group Types cannot be added or deleted. Only the Name field can be edited.
If a hierarchy is applicable to a group, additional fields are available as follows:
Parent: This displays the name of the parent of the selected group.
Action:
- Edit: This is the default action where the name and sequence number of the selected group can be edited.
- Add Child: Notice that the selected group becomes the parent, and the Name and Code fields become blank, allowing the user to add a child.
- Add Sibling: Notice that the parent remains unchanged, and the Name and Code fields become blank, allowing the user to add a new group.
Diagrams: The Code is used to determine the image filename.
Legal Doc: The Code is used to define standard legal documents. If the Code starts with 'W', it is assumed that the document needs to be signed by a witness.
State: The Code corresponds to the two characters of the state as used in the ZIP code prefix. The list of codes is pre-built.
Drug Freq: Drug Frequency has codes like TID and QD to indicate Thrice a Day and Once a Day, respectively. The records are pre-generated on creation. The numbers corresponding to TID and QD, namely 3 and 1, are stored in the No. of Days field.
Follow Up Days: The number of days for a particular follow-up can be defined in the Number of Days field.
Time Zone: The time difference between the server and the client location is determined based on time zones. This time difference can be saved in the "Time Difference in Minutes" field.