Select the Day of Week from the List Box. Of course the Clinic Weekly Off cannot be selected.
For the selected Day, select the Location, Start Time and Close Time. The list box shows the 24 hour time slots in 15 minute intervals.
e.g. A Doctor works at Location A from 10:00 a.m. to 1:00 p.m., at Location B from 2:00 p.m. to 4:00 p.m. and again at Location A from 4:30 p.m. to 6:30 p.m..
The list of locations are defined in the Settings → Configuration → Clinic → Parameters option.
It is easy to select All Days (understood to be All Days other than Clinic Holidays) and select work Pattern. The user can further select a specific day of week, if it follows a different pattern. This is a one time entry and affects the Appointment Schedule option.
Work Pattern can be defined in two ways for a Provider, namely Default and Exception.
Default Work Pattern :
Default definition allows the provider to define one or more work patterns if he wishes to have different schedules at work over a period during the year. It shall be defined within the given limits of Start and Finish dates. For every work pattern definition, for All or specific weekdays a provider can choose among the locations to work on, at the selected times. If two work patterns overlap with respect to date or time then the one defined earlier precedes in implementation of working schedule than the later default definition.
Exception Work Pattern:
Exception definition allows the provider to define exceptional schedules for a day depending upon a specific condition. E.g. The First Monday of the month or Every Second Tuesday etc. These exceptional work patterns need to be defined in the range of the Start and Finish dates. The exceptionally defined schedules override the default work pattern for that day.
Solutions to Obvious Queries:
1. Can we have a working schedule for a Doc at Location 1 for August & September and Location 2 for September and October?
Yes - we can do that by defining three work patterns, first shall have schedule for August at Location 1, second shall have schedule for September for Location 1 and Location 2 and the third shall have schedule for October for Location2.
2. What if a Doctor works at Location 1 from Monday to Thursday during August, September and October, and wishes to work on all Fridays at the same time and same Location 1 in October?
We can achieve this by modifying the Finish Date from October to August of the existing default work pattern and defining another default work pattern for October, where in the Doc shall work for days, Monday through Friday, at the same time and Location.
3. What if we define a Default work pattern for ALL days of the week, with Sunday and Saturday as weekly offs and then if Saturday is made as working, would the work schedule for all days be defined for Saturday too?
No - As we had defined work Pattern for ALL days during which Saturday was a weekly off, now we shall need to redefine the existing Default work schedule for all the days which includes Saturday as working.
Copy Work Pattern:
• As a step towards automation of Clinic workflow, Clinics can conveniently copy Work Patterns of one Provider to others; incorporate them; and start using without having to create them from start.
• On click on the button, Copy Work Pattern pop-up is displayed displaying the list of existing Work Patterns in the system.
• On selecting a Work Pattern, the Work Pattern is applied and ready for use.
• If User selects a Work Pattern wherein the ‘ Finish Date ' is less than Todays Date then a message in bold red is displayed to the User with the suggestion to change the ‘Finish Date' in order to apply the Work Pattern.
Note:
A Provider cannot copy his/her own Work Pattern – it is not available on Copy Work Pattern list.
At the time of editing Work Pattern information (after copy) the Copy Work Pattern button remains disabled till User effectively saves the changes.
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