Type: Enter a two character long unique encounter type. This is mandatory without which the group information cannot be saved.
Name: Enter an elaborate encounter type namethat would appear in the list when taking an appointment.
Duration: Enter duration of the appointment in minutes. This can be changed, if required, when taking an appointment, in the Confirm popup.
Work Flow: Select the applicable default workflow from the list box for the encounter type. Medics can choose their own preferred workflow, if required, in the Medics master.
E & M: Select the Type from the list for Evaluation and Management, if applicable, for the encounter Type entered in the first field.
Available for appointment from portal : Select the checkbox to select the the encounter type from the portal while taking appointment.
Multi Doc: For certain types of encounters involving procedures/surgeries more than one Doctor may need to be scheduled. For such cases keep this flag checked. If this flag is checked on scheduling an appointment the system prompts the user to also select supporting Doctors.
Default Complaints: The Complaints selected from the list of complaints with ICD9 and ICD10 codes will be assigned as default complaint for that Encounter type.
Default Progress Note: Associate a specific Progress Note template to the encounter type.
Default Procedures: Associate a specific procedure template of specialty to the encounter type.
Appointment Color: Select an appropriate color for the Encounter Type. Click on the 'Set Color' button, click on a color in the pop up and click Done to set the color.
Medicare: The option when selected ensures that the CPT/HCPC (mandatory) codes associated with the specialty template and marked as ‘Both’ and/or ‘Government ‘ is added to assessment or else if the option is not selected then all codes that are marked as ‘Both’ and/or ‘Non-Government’ is added to assessment.
Claim Type: Select the type of claim associated with an encounter type from the drop-down list.
Follow Up: Select the follow-up days for follow-up to an Encounter type from the drop-down list from the Encounter Master. The selected Follow up value becomes the default Follow up value on the Assessment screen.
Active: An Encounter Type can be marked as inactive, so that it is no longer available for selection.
SNOMED code : Click on search button to add a SNOMED code. The SNOMED codes associated to type of service is considered for NQF Calculations
ICD tab:
Search By:Code/Description: Select this option and Enter the either code or code description in the field.
SNOMED US: Select this option and enter a US SNOMED code directly in the 'Search' field to search for results
SNOMED Int'l: Select this option and enter a International SNOMED code directly in the 'Search' field to search for results
Navigational arrows:
First Page Previous Page Next Page Last Page Following is the column details of the list:
Code: The column displays the ICD9 Code
Description (US SNOMED) - The column displays the code description.
SNOMED Int'l - The column displays the International SNOMED code number
ICD 10 - The column displays the ICD 10 code number.
CPT/HCPC tab:
Search By:Code/Description: Enter the either code or code description in the field.
SNOMED US: Select this option and enter a US SNOMED code directly in the 'Search' field to search for results
SNOMED Int'l: Select this option and enter a International SNOMED code directly in the 'Search' field to search for results
Navigational arrows:
First Page Previous Page Next Page Last Page
Following is the column details of the list:
Code: The column displays the ICD9 Code
Type:The column displays the type of the code i.e. either CPT or HCPC or SNOMED.
Description (US SNOMED) - The column displays the code description.
SNOMED Int'l - The column displays the International SNOMED code number.
OK button : Click ok button add the selected code(s) and to close SNOMED popup.
Cancel button: Click Cancel button to close SNOMED popup.
MU Details: There are three options in this section, namely, Office Visit; Seen By Eligible Provider; and Exempt From Reporting. Consider the following conditions for them:
1. When a User selects the option of Office Visit and/or Seen by Eligible Provider then encounters of the selected encounter type are considered for Meaningful Use (MU) calculation.
2. When a User selects either of the options of Office Visit and Seen by Eligible Provider or both along with the third option of Exempt from Reporting then the option of Exempt from Reporting overrides the other options and encounters of the selected encounter type are not considered in MU calculation.
3. When a User selects the option, Exempt from Reporting then encounters of the selected encounter type are not considered in MU calculation.